Job opening

Full job description

Position Overview:

Axis Architecture seeks a Bookkeeper/Administrator to join our team, supporting the smooth functioning of our friendly architecture company in Wickham. This role encompasses a diverse array of responsibilities across payroll processing, financial management, administrative support, and invoicing/client relations.

The successful candidate will report to and be assisted by the Company Directors.

Key Responsibilities:

• Process payroll efficiently, ensuring accurate and timely payments to employees and adherence to relevant regulatory requirements, including HMRC submissions via Xero payroll system.

• Prepare quarterly VAT returns and weekly bank reconciliation.

• Issue invoicing and manage client payments and chase payments and credit control.

• ⁠Purchase ledger control.

• Monitor and report weekly cash flow to Directors.

• Provide necessary administrative support as required.

• ⁠Support Directors in renewing Professional Indemnity Insurance by filling out the necessary forms and help analysing the policies and fees.

• ⁠Occasional administrative support with office supplies.

Position Details:

Part-time role comprising 6 to 8 hours weekly, with flexible scheduling options, including potential accommodation for school hours.

Person Specification:

Demonstrated understanding of office dynamics and working in a small company; a proactive, self-starting approach to task management.

Proficiency in Xero accounting software is preferred, alongside strong familiarity with Microsoft Office suite and database management.

Must exhibit exceptional organizational skills and a penchant for problem-solving and task completion.

Company Profile:

Axis Architecture is a well-known small architectural company operating in Hampshire since 1994. With 4 employees and a growing clientele, we are a general practice and work with a variety of clients, both domestic and commercial. Situated in our homely office near Wickham Square, we are prominent in local business circles and work nationwide.

Qualifications:

The ideal candidate embodies a professional, solution-oriented demeanour, serving as the primary contact for all accounts-related inquiries.

Exceptional customer service skills are preferred, given the interaction with clients and suppliers spanning credit control, payments, and VAT submissions.

Thorough familiarity with Xero, coupled with a proactive attitude toward learning and adapting to diverse business requirements, is essential.

Attention to detail, accuracy, and a collaborative mindset are foundational to thriving in this multifaceted role.

Job Type: Part-time

Pay: £17.00-£19.00 per hour

Expected hours: 6 – 8 per week

Schedule:

Flexible

No weekends

Experience:

Accounting: 3 years (preferred)

bookkeeping: 3 years (preferred)

Ability to Commute:

Wickham, PO17 5JA (required)

Work Location: Mostly in person. However, occasional remote working is acceptable